Updated on 2025-02-19

Terms of Service — Cathay Camps

1. Acceptance of Terms

By accessing gochinacamp.com or registering for any Cathay Camps program, you agree to be bound by these Terms of Service. These terms apply to all users of the website and all participants in our programs. If you do not agree to these terms, please do not use our services.

2. Program Registration

2.1 Eligibility

Cathay Camps programs are designed for young people between the ages of 8 and 17. All registrations must be submitted by a parent or legal guardian who is at least 18 years of age.

2.2 Registration Process

Registration is complete upon submission of the registration form and receipt of the required deposit or full program fee. A confirmation email will be sent to the email address provided at registration.

2.3 Medical and Health Disclosure

Parents and guardians are required to disclose all relevant medical conditions, allergies, dietary requirements, and current medications at the time of registration. Failure to disclose relevant health information may result in the cancellation of participation without refund.

3. Fees and Payment

3.1 Program Fees

Program fees are listed in Chinese Yuan (CNY). USD and EUR amounts are provided for reference only and are based on the exchange rate at the time of publication. The final amount charged will be in CNY unless otherwise agreed in writing.

3.2 Early Bird and Discounts

Early bird discounts apply to registrations received before April 30, 2026. Please refer to the website for details on additional discounts. Discounts cannot be applied retroactively after registration is confirmed.

3.3 Payment

Full payment is required prior to the program start date. Specific payment deadlines will be communicated at the time of registration.

4. Cancellation and Refund Policy

Please refer to the registration agreement for our cancellation and refund policy.

5. Health, Safety and Medical Care

The safety and wellbeing of all campers is our highest priority. By registering, parents and guardians agree to the following:

• Campers must be in good health at the time of program commencement. Participants who are unwell at arrival may be asked to delay participation.
• In the event of a medical emergency, Cathay Camps staff will seek appropriate medical care on behalf of the participant. Parents will be notified as soon as practicable.
• Any medical costs incurred during the program are the responsibility of the participant's family.
• Cathay Camps staff will administer prescribed medications only as directed in writing by the parent or guardian at registration.

6. Insurance

Cathay Camps will purchase insurance for all campers covering the duration of the program within China.

7. Supervision and Code of Conduct

All campers are supervised by our team 24 hours a day, 7 days a week, at a counselor-to-camper ratio of 1:5. Campers are expected to:

• Treat all staff, fellow campers, and the communities they visit with respect. Discrimination or harassment of any kind — including on the basis of race, ethnicity, gender, religion, or nationality — will not be tolerated
• Refrain from behavior that is disruptive, dangerous, or harmful to others
• Refrain from bullying, verbal aggression, or physical confrontation of any kind
• Comply with rules regarding electronics, curfews, and room arrangements

If a camper violates the code of conduct, Cathay Camps will contact the parent or guardian promptly to discuss the situation and agree on a resolution. In serious cases, the camper may be removed from the program without refund.

8. Photographs and Media

Cathay Camps may photograph or film participants during the program for documentation, internal records, and promotional purposes. By registering, parents and guardians consent to this use of images. If you do not wish for your child's image to be used in promotional materials, please notify us in writing at the time of registration.

9. Limitation of Liability

Cathay Camps and its partners take all reasonable precautions to ensure the safety and wellbeing of participants. However, to the fullest extent permitted by law, Cathay Camps shall not be liable for any loss, injury, damage, or expense arising from participation in our programs, except where caused by our gross negligence or willful misconduct.

Cathay Camps is not responsible for any loss or damage to personal belongings during the program.

10. Intellectual Property

All content on gochinacamp.com, including text, images, logos, and program materials, is the property of Cathay Camps and may not be reproduced, distributed, or used for commercial purposes without our prior written consent.

11. Governing Law

Any disputes arising under these Terms of Service shall first be resolved through good-faith negotiation. If resolution cannot be reached, disputes may be referred to mediation or arbitration as agreed by both parties.

12. Changes to These Terms

We reserve the right to update these Terms of Service at any time. Updated terms will be posted on this page with a revised date. Continued use of our services after any such changes constitutes acceptance of the updated terms.

13. Contact Us

Cathay Camps | cathaycamps@gmail.com | gochinacamp.com